top of page

Why You NEED Both A Wedding Coordinator & A Venue Coordinator

Hi All!

As you all know, I am here to help answer your questions, guide you through the wedding planning process, and inspire you through past events. Lately, one of the biggest questions I have been receiving is: What is the difference between a venue coordinator and a wedding coordinator? Today I want to help clarify any confusion, and really spell out the difference between the two. Both people are an asset to your wedding "team" and they will work together to ensure your wedding comes together smoothly.

Venue Coordinator:

A venue coordinator is an employee of the venue and serves as the liason between you, as the bride and groom, and the venue.

Their job prior to the wedding is to showcase the venue and handle your food and beverage needs. They will work with you to pick menu options, create your banquet event order, arrange your food tasting, and handle your invoicing with the venue. They are NOT their to guide you through the planning process, and to work through all the details with you.

When it comes to the wedding day, they handle everything related to the venue. They will help ensure the room is set up accurately (including tables, chairs and dishes ONLY). Things such as place cards, favors, etc are not their responsibility. Once the room is set they will then work with their banuqet staff to ensure all the food and beverage is ready and out on time. Once dinner is served, your venue coordinator will typically head out for the evening.

Wedding Coordinator:

A wedding coordinator serves as your personal consultant, and YOU are the main priority.

In the initial stages of planning, a coordinator will assist with things such as providing venue options, reviewing and negotiating contracts, recommending vendors and assisting with the design. As the wedding day approaches, your coordinator will help with your wedding day timeline, organize your rehearsal and confirm all the details with your vendors.

When it comes to the wedding day, your coordinator is everyone's go-to and is the one trouble shooter with vendors, and allows you as the bride and groom to fully relax. Your wedding coordinator will set-up all of your personal items (place cards, signage, guest book, favors, etc) and will ensure everything stays on time throughout the day, including, but not limited to, the ceremony, processional, cocktail hour transition, grand entrance, first dance, toasts, dinner service and cake cutting. It is also your wedding coordinator's responsibilty to work WITH all your vendors to ensure they are all ready for each event throughout the evening. Finally, your wedding coordinator will stick around all evening and will assist with the wedding breakdown



San Diego Wedding Planners

Hey There! My name is Ashley McHone and I am the owner of Always Flawless Productions. I started this little biz nearly 10 years ago and am here to share alllll my wedding planning knowledge with you! ;)

Here at Always Flawless, we are a team of planners who want you to have fun planning your wedding! We want this entire journey to be stress free and we want you to enjoy a flawless wedding day. Trust me when I say, we are here to make all of that happen.


Fresh Off The Press!

Planning Advice

Real Weddings

Are You Ready To Work With Us?

Our California, Colorado, and destination wedding planners cannot wait to bring your wedding dreams to life! Click below to get the conversation started!

Real Weddings

bottom of page